Office Manager (w/m/d/) – Lisbon

Lisbon- Corporate Office

Full-time

Permanent employee

A new chapter begins – welcome to Tribera!

We are looking for a proactive and highly organised Office Manager to take full ownership of our Lisbon office and support the broader Southern Europe platform. This role goes beyond traditional office management. It sits at the centre of the team, ensuring that the office runs smoothly, compliance requirements are met, and people are supported in a structured and efficient environment. The position combines office operations, basic compliance oversight (WHS, ESG, local requirements), and support to HR and payroll processes.

PLEASE SUBMIT YOUR APPLICATION (CV AND COVERLETTER) IN ENGLISH!

What You'll Do:

Office Management & Operations

Take full ownership of the Lisbon office, ensuring it is well-organised, functional and aligned with company standards
Act as the main point of contact for all office-related matters (suppliers, landlord, service providers)
Manage office budget, procurement, and day-to-day logistics

Compliance, WHS & ESG

Ensure compliance with local office regulations in Portugal
Maintain and monitor Workplace Health & Safety (WHS) standards within the office
Support implementation and tracking of ESG-related initiatives at office level (e.g. waste management, energy use, sustainable procurement)
Act as point of coordination with central teams (HR, Legal, ESG, Risk) where needed

HR & Payroll Support (Southern Europe)

Support HR operations in Portugal and Italy (and Spain in the future), including Recruitment support, onboarding, offboarding and employee administration.
Coordinate with external payroll providers and internal finance/HR teams
Ensure accurate and timely collection of payroll-related inputs.
Maintain employee records and documentation in line with local requirements

Team Support & Coordination

Act as a coordination point for the Portuguese team in close cooperation with the Country Manager and COO
Support internal processes, scheduling, and basic project coordination where needed
Help new joiners integrate smoothly into the team and office environment
Proactively identify gaps or inefficiencies and implement practical solutions

What We’re Looking For:

1-2 years’ experience Office Management experience in an international environment.
Strong organisational skills with high attention to detail
Experience with operational HR tasks is a plus.
Proactive mindset with a clear sense of ownership and accountability
Ability to manage multiple topics across different countries simultaneously
Structured, reliable, and able to bring order to a fast-moving environment
Good interpersonal skills and ability to support a diverse team
Comfortable working with external providers (payroll, office services, etc.)
Fluent in both English and Portuguese

Why Tribera?

At Tribera, we believe in creating a workplace that prioritizes well-being, flexibility, and personal growth. Join our team and experience a supportive environment where innovation thrives, and your contributions are valued.

What we Offer:

Special Tribera Birthday Gift: Take your Birthday Day off to celebrate!
A dynamic, young, and creative team that values openness to new ideas and solutions.
A supportive and collaborative work environment.
Flexible working hours

Your contact person

Linda Ketelaar
Human Resources
Linda.ketelaar@Triberagroup.com

Über uns

MILESTONE Living ist auf den Betrieb von 17 Student-Living-Apartments in ganz Europa spezialisiert. Wir verwalten unsere Wohnanlagen nicht nur, sondern entwickeln sie gemeinsam mit unseren Partnern von Anfang an – um mehr zu bieten: mehr Vision, mehr Lebensqualität und mehr Freude. Wir denken über den Tellerrand hinaus, setzen auf Innovation und stellen Nachhaltigkeit in den Mittelpunkt. Unsere Mission ist es, neue Standards zu setzen und unsere Gäste in allem, was wir tun, zu begeistern – damit sie eine wunderbare Zeit mit uns und unserem leidenschaftlichen Team erleben.